Talk with your group about what interests them. Do they want to relax on the beach and simply enjoy a week off work or school, or do they want a grand adventure in the big city or the mountains? Is your group based around an interest, like dance, theater, film or history? Think about a themed tour where their talents and skills can grow. Planning a family, military or church reunion? We'll help bring your group together by sharing in the excitement of exploring new places. No matter what your group’s needs, Exploring America will pull through.
2. Discuss plans with administrators
For group leaders working with an organization, be sure to discuss with your organization's leaders to confirm you meet all specifications, such as the use of an approved vendor or being listed as a beneficiary on the general liability policy.
3. Review Itinerary
Read your specialized itinerary very closely to ensure Exploring America has put together the exact trip that your group desires. Confirm arrival and departure times for flights, hotel bookings, and reservations at any restaurants or attractions.
4. Hold a meeting
Set a due date for deposits and release forms with your group and any overseers. Go over all the details with your group and be sure everyone is prepared to turn in their information on time.
5. Confirm number or travelers and dates
Anticipate group members dropping out before the deadline, and be prepared with one final locked-in number of attendees before booking. Ensure that your dates are correct.
6. Ready to book
You’ve done it! Now begins the exciting process of booking the trip!